For building supply, trade suppliers and contractors
Your inbox.
Sorted.
Mailthy reads every enquiry, categorizes it, hands it to the right person and pulls out material, quantity and dates. The reply is already written, your team just reviews and sends.
No sign-up. No contract, no credit card.
- Servers in Frankfurt, Germany
- Microsoft 365, Gmail and IMAP
- On desktop and mobile
- Set up for you, personally
The problem
Sixty requests a day. Every one needs reading.
Quote requests, questions about running jobs, supplier ads and newsletters all land in the same list. Whoever looks first decides who deals with it. Enquiries missing a detail sit there, because chasing it up is work. And on Monday morning there are two hundred of them.
Jake Turner
Quote: lumber and fasteners
Mike Harris
Request: granite pavers
Sarah Collins
Maple Street: site visit times
Jake Turner
Quote: lumber and fasteners
Mike Harris
Request: granite pavers
Features
What Mailthy takes off your desk
Every request sorted and assigned
Category, request type, priority and the right person, based on your own rules. Everyone sees what concerns them, without anyone having to hand things out.
Request: granite pavers
Maple Street: site visit times
Quote: lumber and fasteners
Everything important, detected
Contact, material, quantity, job site and delivery date appear as fields instead of sitting somewhere in a paragraph. If something is missing for a quote, Mailthy names it.
for our patio project in Westfield, MA we need 430 sq ft gray granite pavers, 24×24×1¼ in. Delivery no later than Nov 14
Detected by Mailthy
Material
Gray granite, 24×24×1¼ in
Quantity
430 sq ft
Delivery
by Nov 14
Location
Westfield, MA
The reply is already written
Mailthy drafts a fitting reply to every enquiry. Review and send it in one click, or let routine replies go out automatically.
Written for you by Mailthy
Hi Mike, thanks for reaching out. We're happy to quote 430 sq ft of gray granite pavers, delivered to Westfield by Nov 14. You'll have the quote today.
Got a call? Just say it
A customer calls or walks in? Dictate or type a quick note, Mailthy turns it into a request and sorts it like an email.
Log a call or walk-in
Everything lands in the right project
Emails about the same job site are bundled into one project, even when the subject line changes every time. With a materials list to check off.
Westfield Patio
Harris Builders LLC · 3 linked emails
- Gray granite pavers430 sq ft
- Paver base gravel4 tons
- Polymeric joint sand12 bags
- Granite edging60 ft
Tailored
Built around your inbox
Mailthy works with your terms, not a template. Categories, the people responsible and the details Mailthy should pull out are set up around your business.
- Your categories
- Your team
- Your assignment rules
- Your fields
- Your tone in replies
- Your projects
And along the way
Newsletters drop out
Ads and newsletters are filtered out quietly instead of filling the list.
Attachments are read
Bid packages and plans in PDF feed into the analysis.
Completeness checked
Missing details are asked for in one go, not in three separate emails.
No enquiry gets lost
If an email cannot be analysed, it goes to a separate list and can be run again.
How it works
Three steps to get going
- 1
Connect your mailbox
Connect your existing mailbox, whether Microsoft 365, Gmail or IMAP. No new address, nothing changes for your customers.
- 2
Set your categories and people
You describe the kinds of enquiry you get and who handles what. We go through it together and I set everything up for you. You can change it any time later.
- 3
Carry on as before, only sorted
From the next email on, the analysis runs alongside. Your team works in Mailthy or stays in the mailbox, whichever they prefer.
Privacy
Where your data lives
Database in Frankfurt
Your emails and everything derived from them sit in a data centre in Frankfurt, separated from every other company's data. Only for the AI analysis is an email's content sent to OpenAI in the USA; the privacy policy has the details.
No training on your data
The language models used do not learn from your correspondence. That is contractually agreed, not just promised.
You stay in control
You decide which replies wait for your approval and which ones Mailthy may send automatically.
Processing agreement ready
You conclude the Article 28 GDPR agreement directly in Mailthy at your first sign-in, including the list of subprocessors and the technical measures. On request we send it to you for review beforehand.
See it on your own enquiries
Tell me briefly what clogs up your mailbox. I will set up a demo with your categories and show you in twenty minutes what comes out.